Part 2 - Board Expectations and Superintendent Limits Print E-mail

Part I | Part II | Part III | Part IV | Part V

The Superintendent shall not knowingly cause or allow any practice, activity, decision or organizational circumstance which is unlawful, unethical, unsafe or in violation of Board policy.

SL1. Superintendent Absence and Succession
SL2. Treatment of Stakeholders
SL3. Staff Hiring and Treatment
SL4. Employee Compensation
SL5. Employee Evaluation
SL6. Budgeting/Financial Planning
SL7. Financial Administration
SL8. Asset Protection
SL9. Counsel and Communication to the Board
SL10. Standards-Based Academic Program
SL11. Instructional Materials Selection
SL12. District Calendar
SL13. Learning Environment
SL14. Extra-Curricular Program
SL15. Community Pool and Fitness Center

 

SL1 Superintendent Absence and Succession

Whereas, the Board expects to be protected from loss of superintendent services;

The Superintendent may not:

1.  Be absent for professional meetings or other circumstances without delegating authority.

2.  Be absent for more than two days without notifying the Board.

3.  Fail to assure that at least one other administrative staff member is capable of assuming superintendent responsibilities on an emergency basis should the need arise.

4.  Fail to keep a record of contacts, resources and other pertinent information for a successor.

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SL2 Treatment of Stakeholders

Whereas, the Board expects students, parents and the public to be treated with dignity and respect;

The Superintendent may not:

1.  Use methods of managing information that fail to protect confidentiality.

2.  Fail to provide for effective handling of complaints.

3.  Fail to protect against illegal conditions.

4.  Fail to establish policies and procedures to ensure compliance with all applicable federal, state and local laws.

5.  Fail to establish and monitor policies and procedures to ensure against harassment and discrimination based upon age, sex, race, religion, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation or mental, emotional or learning disability.

6.  Fail to take reasonable steps to inform stakeholders of those policies and procedures.

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SL3 Staff Hiring and Treatment

Whereas, the Board expects only the highest quality personnel to be hired, and further expects teachers, staff and volunteers to be treated with dignity and respect;

The Superintendent may not:

1.  Hire any paid personnel without conducting required background inquiries and checks or utilize services of any volunteers without making background checks.

2.  Fail to recommend only highly qualified candidates to the Board for staff appointment.

3.  Fail to aggressively recruit and retain a qualified and diverse staff.

4.  In the absence of a collective bargaining agreement, operate without written district personnel policies or procedures which:

a) Clarify personnel rules and procedures for staff.
b) Provide for effective handling of complaints.
c) Include adequate job descriptions for all staff positions.
d) Include Board-approved salary and compensation plans that comply with state law.
e) Include an effective personnel performance-evaluation system.
f) Establish procedures for reductions in force.
g) Protect against sexual harassment.
h) Protect against discrimination based upon age, sex, race, religion, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation or mental, emotional or learning disability.

5.  Prevent staff, not covered by a collective bargaining agreement, from appealing to the Board when the staff member alleges that Board policy has been violated.

6.  Fail to protect confidential information.

7.  Fail to honor the terms of negotiated agreements.

8.  Fail to provide administrative policies defining staff ethics, staff conflicts of interest, and expected staff conduct.

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SL4 Employee Compensation

Whereas, the Board reserves to itself the sole right to negotiate all collective bargaining agreements and to approve all pay scales, benefits and compensation packages;

The Superintendent may not:

1. Change his own salary or benefits.

2. Alter salary or benefits of any employee without approval of the Board.

3. Imply to any party that he has authority to negotiate for the Board.

4. Promise or imply permanent employment to any individual.

5. Fail to honor, enforce or adhere to negotiated labor contracts.

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SL5 Employee Evaluation

Whereas the Board expects all staff to be evaluated for performance;

The Superintendent may not:

1. Fail to develop and administer an evaluation system for all staff that is designed to:

a) Improve instruction.
b) Measure and document professional improvement, development and performance.
c) Document unsatisfactory performance.
d) Link performance with multiple measures of student performance.
e) Assure that instructional time is used to students’ maximum advantage.

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SL6 Budgeting/Financial Planning

Whereas, the Board reserves the right to approve the annual budget;

The Superintendent may not:

1. Present a budget, which, for any fiscal year, deviates materially from the Board’s Ends policies, risks financial jeopardy to the district, or fails to be derived from a multi-year plan.

2.  Present to the Board a recommended budget document which:

a) Is not in a summary format understandable to the Board.
b) Does not adequately describe expenditures.
c) Contains too little information to enable credible projection of revenue and expenses.
d) Fails to disclose budget-planning assumptions.
e) Does not disclose an expected deficit.
f) Does not account for anticipated expenses in future years.

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SL7 Financial Administration

Whereas the Board expects the district’s finances to be administered in an ethical and prudent manner;

The Superintendent may not:

1.  Indebt the district through General Obligation notes or bonds and tax anticipation notes unless authorized by the Board.

2.  Fail to settle payroll and debts in a timely manner.

3.  Allow reports, filings and payments required by any state or federal agency to be overdue or inaccurately filed.

4.  Fail to arrange for the annual audit of all district funds and accounts following the close of the fiscal year.

5.  Fail to pursue receivables in a reasonable grace manner.

6.  Fail to keep complete and accurate financial records by funds and accounts in accordance with generally accepted accounting principles (GASB).

7.  Withhold from the board duly requested financial information.

8.  Fail to preserve and dispose of all records related to affairs or business of the district in accordance with state and federal law.

9.  Receive, process or disburse funds under controls that are insufficient under generally accepted accounting procedures.

10. Increase any student fees or charges without Board approval.

11. Fail to honor properly presented open records requests.

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SL8 Asset Protection

Whereas, the board expects the district’s property to be maintained and protected from loss;

The Superintendent may not:

1.  Fail to obtain insurance coverage against burglary and casualty losses to 100% of replacement value and against liability losses to Board members, staff and the district itself in an amount that is reasonable for school districts of like size.

2.  Knowingly or recklessly expose the district, its Board or staff to legal liability.

3.  Make any purchase:

a) Without exercising reasonable precaution against conflict of interest.
b) Without having obtained comparative prices based on items of similar quality.
c) Without considering a balance between long-term quality and initial cost.
d) Without considering buying locally.
e) Of non-replacement, unbudgeted, capital items or construction change orders over $10,000 without approval of the board.

4.  Fail to use a competitive bidding process for capital improvements in excess of $5,000.

5.  Fail to protect intellectual property, information and files from loss or significant damage.

6.  Invest funds in securities that are not authorized by state law.

7.  Acquire, encumber, or dispose of real property.

8.  Knowingly or recklessly endanger the district’s public image or credibility

9.  Neglect maintenance of district facilities, equipment, buildings and grounds.

10. Knowingly permit the operation of unsafe busses or other district vehicles.

11. Name facilities without Board approval.

12. Close facilities without Board approval.

13. Fail to adopt practices to protect the security of buildings.

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SL9 Counsel and Communication to the Board

Whereas the Board expects the Superintendent to be its primary resource for counsel and information about the status of all operations of the district;

The Superintendent may not:

1.  Withhold monitoring data required by the Board.

2.  Fail to advise the Board in a timely manner of relevant trends, facts and information.

3.  Fail to advise the Board of changes substantially affecting the district’s financial condition.

4.  Fail to advise the Board of material budget shortfalls, surpluses or transfers.

5.  Fail to provide a mechanism for official Board communications.

6.  Fail to report in a timely manner any actual or anticipated noncompliance with any Board Ends or Superintendent Limitations policy.

7.  Fail to supply for the consent agenda all items delegated to the superintendent that are required by law or contract to be Board-approved, along with the minimum amount of supporting data necessary to keep the Board informed.

8.  Establish Administrative Rules or Policies that are in conflict with Board policies.

9.  Fail to perform other duties delegated under Board Governance Policies.

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SL10 Standards-Based Academic Program

Whereas, the Board expects the district to have a standards-based program of instruction that complies with all relevant federal and state laws, challenges individual students to meet their potential and includes clearly defined academic content standards for specific courses of study;

The Superintendent may not:

1.  Fail to develop and implement local academic content standards and proficiencies that meet or exceed state and nationally recognized model content standards and proficiencies.

2.  Fail to develop a curriculum aligned with and designed to enable students to meet or exceed the established standards and proficiencies.

3.  Fail to ensure that the academic program includes all legally required courses and programs.

4.  Fail to develop a variety of measures and methods to assess student progress toward achieving the content standards.

5.  Fail to ensure that the academic program of the district actively addresses the needs of all students and avoids gender, ethnic, socio-economic and cultural bias.

6.  Fail to ensure that the academic program protects against discrimination based upon age, sex, race, religion, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation or mental, emotional or learning disability.

7.  Fail to appropriately utilize staff, parents, students and other appropriate elements of the community in developing the standards and the academic program.

8.  Fail to ensure that all academic programs, including content and practice, are regularly evaluated and modified as necessary to assure their continuing effectiveness.

9.  Fail to ensure that the Board is informed of any significant deletions, additions or modifications of any academic programs.

10. Add or eliminate academic programs without approval of the Board.

11. Fail to consider class size, composition and organization as important components of the   academic program.

12. Fail to ensure that all staff members are qualified and trained to perform the responsibilities assigned to them.

13. Implement any enrollment management plan without Board approval.

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SL11 Instructional Materials Selection

Whereas, the Board expects instructional materials to be of high quality and to contribute to the achievement of the Board’s Ends policies;

The Superintendent may not:

1.  Fail to ensure appropriate input from the following groups as instructional materials are reviewed and selected: students, parents, teachers, administrators and other staff members involved in developing the education program.

2.  Fail to select text and materials that contribute toward continuity, integration and articulation of the curriculum by course and program.

3.  Fail to consider the diverse needs of all learners when selecting instructional materials.

4.  Fail to provide a procedure for the scheduled evaluation of instructional materials and a procedure for reviewing such materials upon formal request by a parent or other stakeholder.

5.  Fail to develop and implement appropriate policies governing access to and utilization of electronically distributed information and material.

6.  Fail to develop and follow a schedule for the replacement of information technology.

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SL12 District Calendar

Whereas the Board expects the Superintendent to recommend a district calendar;

The Superintendent may not:

1.  Recommend a school district calendar that fails to provide the legally required number of instructional contact hours and days.

2.  Recommend a calendar that fails to include provision for staff development and parent-teacher conferences.

3.  Recommend a calendar without achieving a reasonable balance between the instructional needs and extra-curricular obligations of students.

4.  Fail to ensure that any change in the calendar, except for emergency closings or other interruptions due to unforeseen and uncontrollable circumstances, be preceded by adequate and timely notice to students, parents and teachers.

5.  Fail to provide a copy of the calendar to all parents/guardians/caretakers of students enrolled in the district.

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SL13 Learning Environment

Whereas, the Board expects the school to be operated in a safe and orderly manner;

The Superintendent may not:

1.  Fail to adopt administrative policies on conduct and discipline which:

a) Prohibit the possession or use of illegal drugs and alcohol or the use of tobacco products   by students or adults on school property and at school-sponsored student events.
b) Prohibit the presence of firearms or other dangerous weapons on school property and at school-sponsored events.
c) Prohibit any violence on school property and at school-sponsored events.
d) Provide for the discipline of special education students in accordance with their Individual Educational Plan.
e) Establish procedures for student interrogations, searches and arrests consistent with current law.
f) Establish procedures to afford students, parents and school personnel due process with regard to student conduct and discipline issues.
g) Recognize the right and authority of the school board to expel students and to decide whether to provide continuing education services.
h) Provide for the recommendation of expulsion or administration of other appropriate discipline of students deemed to be habitually disruptive.
i) Establish the district’s student attendance policy.

2.  Develop the policies without appropriately involving staff, students, parents and the community.

3.  Fail to have the conduct and discipline policy distributed once annually to each enrolled student and once to each new student in the district.

4.  Fail to ensure that a copy of the policy, and any significant change to the policy, are posted or available for inspection in each school building.

5.  Fail to ensure that the policy is enforced consistently in accordance with state and federal law.

6.  Fail to identify students at risk of suspension or expulsion and provide them with support services to help them avoid suspension or expulsion.

7.  Fail to ensure that appropriate disciplinary and protective information is communicated to staff who have direct contact with the disciplined students.

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SL14 Extra-Curricular Program

Whereas, the Board expects the district extra-curricular and athletic programs to enrich learning and to foster emotional, intellectual and physical growth:

The Superintendent may not:

1.  Fail to ensure that the program avoids gender, ethnic, socioeconomic and cultural bias.

2.  Fail to ensure that the program includes opportunities for students to develop talents and interests in a variety of areas.

3.  Fail to ensure that all programs, including content and practice, are regularly evaluated and modified as necessary to assure their continuing effectiveness.

4.  Fail to ensure that students are informed of the opportunities available.

5.  Fail to ensure that all staff members are qualified and trained to perform the responsibilities assigned to them.

6.  Fail to ensure that all staff members are evaluated in terms of their performance and responsibilities to programs assigned to them.

7.  Fail to ensure that students meet eligibility criteria for participation.

8.  Fail to ensure the district is protected from liabilities from such activities.

9.  Add or eliminate an extra-curricular program without approval of the board.

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SL15 Community Pool and Fitness Center

Whereas the Board expects the Community Pool and Fitness Center to be available to the public, and further expects all physically able students to learn to swim;

The Superintendent may not:

1.  Permit the facilities to operate in violation of relevant state statutes and codes.

2.  Permit the facilities to operate with unsafe conditions or without qualified supervision.

3.  Close the pool without Board approval.

4.  Fail to adopt a structured curriculum for swimming instruction.

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