Part 1 - Board/Superintendent Relationship Print E-mail

Part I | Part II | Part III | Part IV | Part V

BSR1.  Unity of Control
BSR2.  Accountability of the Superintendent
BSR3.  Delegations to the Superintendent
BSR4.  Monitoring Superintendent Performance
BSR5.  Evaluation of the Superintendent

The Board’s primary connection to the operation of the district is the Superintendent.

BSR1 Unity of Control

Only decisions of the Board acting as an entity are binding on the Superintendent.

Accordingly:

Decisions or instructions of individual Board members, officers or committees are not binding on the Superintendent except in rare instances when the Board has specifically delegated such authority.

BSR2 Accountability of the Superintendent

The Superintendent is accountable to the Board. All authority over and accountability of staff is considered to be the responsibility of the Superintendent.

Accordingly:

  1. As a rule, the Board will not give instructions to persons who report directly or indirectly to the Superintendent.

  2. The Board will not formally evaluate any staff member other than the Superintendent.

  3. The Board will maintain qualifications and evaluations of the Superintendent on file.

BSR3 Delegations to the Superintendent

The Board will instruct the Superintendent through written policies that describe the district Ends or results to be achieved, describe the Board’s expectations of the Superintendent, describe situations and actions to be avoided, and will allow the Superintendent to interpret those policies in a reasonable way.

Accordingly:

  1. The Board will develop policies instructing the Superintendent to achieve defined results and benefits for identified recipients. These will be called District Ends policies.  (Part IV)

  2. The Board will develop policies that limit the latitude the Superintendent may exercise in choosing the means of achieving the stated Ends. These policies will be developed systematically from the broadest, most general level to more defined levels, and will be called Superintendent Limitations.  (Part II)

  3. As long as the Superintendent uses a reasonable interpretation of the Board’s Ends and Limitations policies, the Superintendent is authorized to establish all further administrative policies, make all decisions, take all actions, establish all practices and develop all activities the Superintendent deems appropriate to achieve the Board’s expectations and Ends policies.

  4. The Board may change its Ends and Limitations policies at any time, thereby shifting the boundary between Board and Superintendent domains. By doing so, the Board changes the latitude of choice given to the Superintendent. However, as long as any Board-specified delegation of authority is in place, the Board will respect and support a reasonable interpretation of its policies, even though Superintendent choices may not be the choices the Board or its members may have made.

  5. Where the State of Wisconsin requires a specific Board policy on a given subject, the Superintendent shall write the policy with or without Board input and submit it to the Board for approval prior to going into effect.  These policies, once written and approved, shall be included as Part V in the Board’s policy book.


BSR4 Monitoring Superintendent Performance

Superintendent job performance will be monitored against the Board’s policies. The Board will view Superintendent performance as being identical to the District’s performance.

Accordingly:

  1. Monitoring determines the degree to which board policies are being met.

  2. The Board will acquire monitoring data by one or more of three methods:

    a) By internal report, in which the Superintendent discloses and certifies compliance information to the Board.

    b) By external report, in which an external, disinterested third party selected by the Board assesses compliance.

    c) By direct Board inspection, in which Board members personally examine situations or documents to determine compliance.

  3. In every case, the standard for compliance shall be whether the Superintendent has reasonably interpreted the Board policy being monitored and has met the Board’s expectations for achieving its ends. The Board will make the final determination as to whether the Superintendent’s interpretations are reasonable.

  4. Monitoring shall conclude with a vote in open session indicating the level of Board satisfaction with the Superintendent’s performance on the policy.  The levels are:
    1. In Compliance – Performance is acceptable to the majority of the Board.
    2. Not in Compliance – Performance is unacceptable.  Action plan created.
    3. In Compliance with Exceptions – Timeline set to review noted deficiencies.
  1. The Board may monitor any policy at any time by any method, but as a rule will follow the schedule below. The Superintendent may select the methods to use in presenting the report, if not previously dictated by the Board.

Superintendent Limitations Policies Scheduled
SL1 Emergency Superintendent Succession...........October
SL2 Treatment of Stakeholders............................May
SL3 Staff Hiring and Treatment............................July
SL4 Employee Compensation................................July
SL5 Employee Evaluation.....................................July
SL6 Budgeting / Financial Planning.......................October
SL7 Financial Administration.................................February/August
SL8 Asset Protection..........................................September
SL9 Communication and Counsel to the Board.......April/November
SL10 Standards-Based Academic Program..............June
SL11 Instructional Materials Selection..................March
SL12 District Calendar........................................February
SL13 Learning Environment.................................May
SL14 Extra-Curricular Program.............................June
SL15 Community Pool and Fitness Center...............April
Ends Policies.....................................................June/September


BSR5 Evaluation of the Superintendent:

Each December the Board will conduct a formal cumulative evaluation of the Superintendent. This evaluation will be based upon accumulated data derived from monitoring Board Ends and Limitations policies during the past year. The Board will prepare a written evaluation document. The Superintendent and the Board will review the document in executive session.

The purpose of the annual evaluation is to summarize the actions previously taken by the Board as it monitored Ends and Limitations policies during the year, and to draw conclusions on organizational performance and consequently the Superintendent’s performance.

Following is the format to be used:

During the preceding year, the following policies were monitored by the Board, with acceptance of monitoring reports considered to be evidence of satisfactory organizational and Superintendent performance:

(List the policies monitored.)

(Copies of each Monitoring Report are appended.)

Based upon the Board’s prior acceptance of these reports and the on-going monitoring of the organization’s and the Superintendent’s performance during the preceding year, the Board, by majority vote, approves the following conclusions relative to the Superintendent's performance:
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Following is a summary of the Superintendent's strengths and weaknesses relative to the Superintendent's operation within the boundaries established by the Limitations policies and the Superintendent's progress toward achieving the Board's Ends policies:
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Based upon the foregoing conclusions, the Board makes the following recommendations and decisions for the coming year:
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Signed: ________________________________________, President

Date: _____________________________

Signed: _________________________________________, Superintendent

Date: _____________________________

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